AGENDA
TOWN COUNCIL WORK SESSION
COUNCIL CHAMBERS MONDAY, OCTOBER 15, 2012
SOUTH WINDSOR TOWN HALL TIME: 7:00 P. M.
1. Call Meeting to Order
2. Roll Call
3. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]
4. Communications
5. Town Manager’s Report
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]
6. Items for Discussion
A. Regional Use of South Windsor’s Dashboard (Scott Roberts, Director of Information Technologies and Michael Gantick, Director of Public Works to be present)
7. Executive Session
A. To discuss possible purchase of real estate for the Town (King Street)
8. Adjournment
* * * * * * * * * * * * * * * * * *
Public Participation is Invited on Any Agenda Item
AGENDA
TOWN COUNCIL REGULAR MEETING
COUNCIL CHAMBERS MONDAY, OCTOBER 15, 2012
SOUTH WINDSOR TOWN HALL TIME: 8:00 P.M.
After Roll Call is complete, the Patriotic Commission will be making a presentation.
1. Call Meeting to Order
2. Prayer: TBD
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Reports from Standing Committees
11. Reports of Temporary Committees
12. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
13. Unfinished Business
A. Resolution Approving the Transfer of $5,646 from the Town Clerk Professional Account to Various General Fund Operating Budgets (Tabled from the October 1, 2012 meeting)
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AGENDA
Regular Meeting – Town Council
Monday, October 15, 2012
14. New Business
A. Resolution Advising the Town Manager to Adopt a New Format for the Budget Book, Based on Tolland, Connecticut’s Award Winning Budget Book
B. Discussion Item: Proper Procedure for Requesting Information from Town Staff
C. Discussion Item: Political Signs on Town Property (requested by Deputy Mayor Bazzano)
D. Discussion Item - 6320 Corporation (requested by Councillor McCann and Councillor Beaulieu)
E. Discussion Item - Hockey Rink/Recreation Center (requested by Councillor Beaulieu)
15. Passage of Ordinance
A. Resolution Adopting Amendments to the South Windsor Code of Ordinances, Chapter 86, Article III. Sidewalks
16. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
17. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
18. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
A. To discuss possible purchase of real estate for the Town (King Street)
20. Adjournment
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RESOLUTIONS
Monday, October 15, 2012
7. Adoption of Minutes of Previous Meetings
(Councillor Anwar)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Work Session Meetings of July 30, 2012, and October 1, 2012; Special Work Session Meeting of August 28, 2012, Public Hearing of October 1, 2012; Special Meeting of July 30, 2012; and Regular Meeting of October 1, 2012.
13. Unfinished Business
A. Resolution Approving the Transfer of $5,646 from the Town Clerk Professional Account to Various General Fund Operating Budgets (Tabled from the October 1, 2012 meeting)
(Councillor Yagaloff)
BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $5,646 from the Town Clerk Profession account, to cover the following 2011/2012 expenditures:
- $159 to the Zoning Board of Appeals Advertising account
- $5,487 to the Town Attorney Professional account
14. New Business
A. Resolution Advising the Town Manager to Adopt a New Format for the Budget Book, Based on Tolland, Connecticut’s Award Winning Budget Book
(Councillor Prague)
WHEREAS, the South Windsor Town Council wishes to follow best practices in the Town of South Windsor budget book; and
WHEREAS, Tolland, Connecticut has been a multiple year winner of the Government Finance Officers Association award for budgeting; and
WHEREAS, the Town of South Windsor would like to produce a budget book capable of winning that award within two years; and
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RESOLUTIONS
Regular Meeting – Town Council
Monday, October 15, 2012
14. A. (Continued)
WHEREAS, the budget book should contain a section for each department and should include: goal based budgeting (prior year accomplishments and next year’s goals), FTE’s (full time equivalents–people), organization charts, graph of total expenditures and revenues, graphs of expenditures, over-time and percent of the budget actually spent by department, a table of numbers indicating the detailed expenditures for the last three years and projected for the current fiscal year and a budget for the next fiscal year; and
WHEREAS, the budget book should be built using the Tolland budget book as a guide and be fully implemented within two budget cycles; and
WHEREAS, when the budget is finalized, it should be calendarized on a monthly basis within MUNIS and monthly reports be compared to the budget for the Town Council each month
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby advises Town Manager, Matthew B. Galligan to take whatever steps are necessary to prepare a goal based budgeting process in budget year 2013/2014 for the six largest departments including tabular, graphical, and diagrams and the entire Town budget by the 2014/2015 budget year.
B. Discussion Item: Proper Procedure for Requesting Information from Town Staff
C. Discussion Item: Political Signs on Town Property (requested by Deputy Mayor Bazzano)
D. Discussion Item - 6320 Corporation (requested by Councillor McCann and Councillor Beaulieu)
E. Discussion Item - Hockey Rink/Recreation Center (requested by Councillor Beaulieu)
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RESOLUTIONS
Regular Meeting – Town Council
Monday, October 15, 2012
15. Passage of Ordinance
A. Resolution Adopting Amendments to the South Windsor Code of Ordinances, Chapter 86, Article III. Sidewalks
(Councillor McCann)
BE IT RESOLVED that the South Windsor Town Council hereby adopts amendments to the South Windsor Code of Ordinances, Chapter 86, and Article III. Sidewalks, as shown in attached Exhibit A, a copy of which is in file of the Office of the Town Clerk.
16. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
17. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
18. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
19. Executive Session
A. To discuss possible purchase of real estate for the Town (King Street)
20. Adjournment
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